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The Associate Director for Education Abroad will report to the Emory College of Arts and Sciences’ Director of Education Abroad. Education Abroad is located in the ECAS Office for Undergraduate Education. Emory offers study abroad opportunities during the academic year and in the summer. We both work with partners abroad and organize study abroad programs led by Emory faculty. We are looking for an experienced Education Abroad leader who is able to take on staff supervision for Education Abroad advisors, and work with the Director and other staff on strategic planning for all types of programs. An awareness of risk management issues in international education is essential. We hope to find a leader with experience in outreach to diverse campus communities, and an ability to collaborate well, both within Education Abroad and with campus partners.

JOB DESCRIPTION:

Directs the strategic planning, development, and implementation of program.
Collaborates with representatives from private, government, and international agencies.
Represents the program in various national and international fora.
Conducts research, designs new initiatives, writes publishable articles and papers, collaborates with others, and designs programs.
May supervise staff.
Performs other related duties as required.

ADDITIONAL JOB DETAILS:

The Associate Director reports to the Director of Education Abroad situated in the Office of Undergraduate Education and shares responsibility with the Director for creative planning in line with the College and University strategic initiatives, as well as for the development and guidance of the advising team.
The Associate Director will co-lead a team of Education Abroad Advisors, who have responsibility for programming and processes related to our approved programs, including their knowledge of study abroad opportunities, the internal course equivalency and course approval processes, how to use study abroad courses to satisfy degree requirements, awareness and promotion of study abroad scholarship opportunities, and the delivery of pre-departure orientation and post-program re-entry programming.
The Associate Director will advise for a portfolio of semester education abroad programs.
In addition, the Associate Director will administer and advise for one or both Emory’s own semester education abroad programs, namely EDUCO (Paris) and Emory in Spain (Salamanca).
Management of these programs does involve budget oversight and decision-making.
The Associate Director must be able to develop strong relationships and implements programmatic goas in collaboration with key stakeholders, especially with faculty and other campus administrators, in order to explain and advocate for Education Abroad within the context of Emory academic policies and curriculum.
For the sake of cross-training and a collaborative environment, the Associate Director will have the opportunity to advise for a small number of faculty-led summer programs.
The Associate Director assists in overseeing risk management plan for study abroad programs and for developing programming on health, safety, and security for all students and faculty participating in study abroad.
Coordinates with Counseling and Psychology Services, Global Safety and Security, Campus Life, and the Office of Accessibility Services on behalf of students abroad.
Additional duties include, but are not limited to: shared responsibility for supporting various special events on campus, such as parent weekend, admissions events, first year student orientation, and graduation; incoming exchange students, and administrative responsibility for grade reporting. Willingness to undertake domestic and international travel as needed.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

To Apply

Interested applicants should submit their CV and cover letter to the hiring committee by emailing Alison Bayart ambayart@syr.edu. Applications will be reviewed on a rolling basis until the position is filled. Initial screening will begin May 29.



The Syracuse University Strasbourg Center

Established in 1974, the Syracuse Strasbourg Center is part of the global network of study abroad programs overseen and supported by Syracuse University in New York, U.S.A. Located in a turn of the 20th century villa, which looks out onto the river Ill, the Strasbourg Center hosts roughly 150 students per year (fall, spring, and summer terms); employs an engaged and energetic team of five permanent staff and 20 adjunct faculty members; offers 35+ Syracuse University-approved courses across 15 disciplines; and offers 20 field trips, a robust internship program, and a variety of additional immersive, experiential and intercultural learning opportunities.

Strasbourg itself is a hub of international institutions and European cooperation, rich cultural and artistic traditions, and a diverse citizenry including more than 50,000 students from France and abroad. This makes it an ideal location for Syracuse Strasbourg to advance Syracuse University’s commitment to inter-cultural learning, global engagement, and public impact.



The Assistant Director’s Responsibilities

Academic Administration and Advising

The Assistant Director serves as the overall lead in the area of academic administration and program advising.

• Oversee, establish, update, and implement academic policies and procedures in coordination with on-campus colleagues.

• Provide and/or coordinate academic support to students, including engaging with students experiencing academic difficulties and liaising with faculty and on-campus student advisors as well as other on-campus colleagues.

• Oversee, develop, and implement new experiential learning opportunities in line with strategic priorities. Serve as an advisor to the Director in developing new opportunities for experiential learning.

• Develop and maintain a database of potential faculty, guest speakers, and key contacts related to the academic and experiential learning realm.

• Support new faculty recruitment, screening, and on-boarding; assist with new course approval process as needed.

• Provide on-going administrative support to current faculty, especially on IT tools (e.g., My Slice, Orange Success, Blackboard). Advise on classroom design and furnishings for optimal teaching and learning.

• Establish and coordinate the academic calendar and course schedule, in coordination with on-campus colleagues and partners at Sciences Po Strasbourg, the University of Strasbourg, and the National Institute of Applied Sciences. Ensure that requirements regarding credit hours and credit approvals are in place. Contribute to course and exam scheduling.

• Provide individualized and comprehensive support to students applying to and enrolled in local partner school programs. Collect and translate syllabi and provide additional course approval materials as needed.

• In partnership with the main campus academic team, support the course registration process.

• Depending on academic specialization, qualifications and center need, teach one to two courses annually.

Student Services and Support

• Supervise the Student Activities Coordinator in the organization of activities, events, and study trips for students. With a lens towards inter-cultural learning and Diversity, Equity, Inclusion, and Accessibility (DEIA), evaluate programming and provide on-going suggestions for improvement.

• Working with the Student Activities Coordinator (and at times the Director), regularly lead study trips from groups ranging from 10-60 students. Study trips range from day trips to two- or three-night trips.

• Oversee the Orientation process for in-coming students as well as the Departure/Re-Entry process for out-going students, including on-line features of these processes (Orange Abroad, Blackboard etc.).

• Supervising the Student Support Facilitator, provide case management support on students’ physical health, mental health, and wellness during their time abroad.

• Serve as a member of the Emergency on-call team, on a rotating basis, and respond to student emergencies in coordination with the team at Syracuse University Strasbourg and on-campus colleagues.

• Working with on-campus partners and the Director, develop, maintain, and implement a Syracuse University Strasbourg Emergency Preparedness Plan (and/or set of protocols), including staff and faculty training and proactive safety communication to students.

• Serve as the lead for coordinating the response, resources and support for Diversity, Equity, Inclusion, and Accessibility, sexual harassment, assault, and Title IX-related issues.

Other

• Under the guidance of the Director, represent Syracuse University Strasbourg in external engagements and internal working groups as well as serve as a liaison with staff in other parts of the Syracuse University Abroad system.

• On an ad hoc basis, contribute to housing-related considerations and issues.

• Assume the role of Director ad interim in the absence of the Director.

• Other duties, as assigned.

SMU Abroad is looking for a new Education Abroad Coordinator who liaises with the offices of the Registrar, Bursar, Purchasing, and Accounts Payable to ensure that all programs, courses, contracts, and budgets are compliant with SMU policies. This position will be the main contact for invoices between SMU Abroad and foreign universities, third-party providers, and other entities that host our students and faculty abroad. SMU Abroad is the Study Abroad office of Southern Methodist University, located in the heart of Dallas, TX.

Office: SUMMIT/ Center for Global Learning

Reports to: Associate Director of the Center for Global Learning

Work Period: 12-month

Hours: Full-time

Overtime: Exempt

Job Grade: 8

General Summary: Works with the associate director for global learning, the faculty coordinator of global learning, and faculty course leaders to design, plan and implement global learning cultural immersion programs within the guidelines of federal, state, and local laws, and college and office/division policies and procedures. Reports to the associate director of the center for global learning and works with co-workers, faculty, staff, students, vendors, travel planning providers, and administrators from other institutions.

Essential Job Functions:

Designs, plans and implements global learning cultural immersion programs and coordinates these experiences (including Journeys and Global Study Tour trips).
Researches potential destinations, costs, study abroad providers, and travel agencies for Summit travel opportunities.
Organizes logistics (i.e., transportation, accommodations, excursions, educational experiences, etc.) associated with all faculty-led travel.
Manages the journeys and global study tour travel budgets and maintains efficient, regular reporting processes
Coordinates the implementation of these global study away experiences and collaborates with faculty on associated courses.
Implements, manages and updates application and data management systems and furthers the use of the system across departments to manage off-campus excursions and travel.
Collaborates with faculty coordinator of global learning to plan and implement pre-departure and re-entry experiences for global study away opportunities.
Promotes global study away opportunities, policies and procedures via information sessions, social media, web postings to all campus constituencies.
Collaborates with the international student advisor, the Office of Academic Advising, and the registrar to design and implement procedures for: student selection of and placement in Summit study away courses; visa and passport acquisition; and complying with applicable college and government requirements.
Collaborates with appropriate offices to provide support, including emergency services, while Summit travel is in progress.
Implements assessment of global study away.
Leads or accompanies global study away courses if needed.
Prepares reports about global study away programs.
Collaborates with colleagues in the Center for Global Learning to share and streamline processes and resources across all global activity (incl. Faculty-led Programs, Independent Study Abroad, International Student Advising).

The Director, International Business Programs (IBP) – College of Business (COB) administers, manages, and supports COB International Business Programs initiatives including education abroad exchanges, faculty exchanges, short-term faculty-directed education abroad programs, and the General Business completion program at the MSU China campus. The Director, International Business Programs – COB collaborates with COB faculty, department heads, program directors, associate deans, and the dean to strengthen the College’s international curriculum, cultural programming, and extracurricular education opportunities to aid students and faculty in achieving and maintaining cultural competence as part of the public affairs mission. This is a 10-month position (August - May). https://www.missouristate.edu/Human/JobDescriptions/2657.htm

The Education Abroad Advisor I - Provider Programs is responsible for providing support services to students, staff, and faculty wanting to pursue high impact global educational experiences, primarily focusing on provider programs. Assists office leadership in providing services to students, staff, external organizations, and faculty in support of the office mission to provide a diverse range of international education opportunities. Actively promotes teamwork and respect for people of diverse backgrounds in the workplace and in all interactions with internal and external clientele. The scope is broad because it requires an understanding of international, federal, agency and university academic regulations and procedures, as well as program development and support, study abroad advising issues, and cultural information about a broad range of countries. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

The posting will close at 11:59 p.m. CST on May 7.

The Education Abroad Advisor I - Exchange Programs is responsible for providing support services to students, staff, and faculty regarding high impact global educational experiences, primarily focusing on advising and assisting incoming international exchange students. Assists office leadership in providing services to students, staff, external organizations, and faculty in support of the office mission to provide a diverse range of international education opportunities. Actively promotes teamwork and respect for people of diverse backgrounds in the workplace and in all interactions with internal and external clientele. The scope is broad because it requires an understanding of international, federal, agency, and university academic regulations and procedures, as well as program development and support, study abroad advising issues, and cultural information about a broad range of countries. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity. ​​

The posting will close at 11:59 p.m. CST on May 7.

The Education Abroad Advisor I - Faculty-Initiated Team is responsible for providing support services to students, staff, and faculty regarding faculty-led high impact global educational experiences. Assists office leadership in providing services to students, staff, external organizations, and faculty in support of the office mission to provide a diverse range of international education opportunities. Actively promotes teamwork and respect for people of diverse backgrounds in the workplace and in all interactions with internal and external clientele. Communicates verbally and in writing with customers of diverse backgrounds. The scope is broad because it requires an understanding of international, federal, agency, and university academic regulations and procedures, as well as program development and support, study abroad advising issues, and cultural information about a broad range of countries. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

The posting will close at 11:59 p.m. CST on May 7.

NC State is pleased to announce a search for an International Programs Coordinator. This position offers a hybrid work schedule with 3 days/week in the office and 2 days/week remote and excellent benefits. Apply by May 1 for priority consideration.

About the Department
A unit within the division of the Office of Global Engagement, the mission of the Study Abroad Office is to serve all North Carolina State University students by providing academically well-matched, immersive experiences abroad, with a commitment to safety and accessibility. The Study Abroad Office has a strong commitment to the University’s strategic plan. We are committed to developing culturally competent students prepared to engage in today’s global society. We strive to foster a welcoming environment for all students.

About the Position
The International Programs Coordinator will manage, as part of a team, a portfolio of faculty-led group programs, from development through post-program. The designated portfolio of NC State group programs currently consists of faculty-led or staff-led programs within the College of Agriculture and Life Sciences. This position will also serve as the Terra Dotta liaison for our office and manage the university travel registry.

Colorado State University is accepting applications for an Education Abroad Advisor. The Education Abroad Advisor is responsible for providing student support in the form of individual and group student advising before, during and after an international education experience. This may include inbound exchange students and/or outbound students. This position will also be involved with presentations and outreach, participation in assigned team projects, and other administrative duties based on the needs of the office. This is a full-time administrative professional position reporting to the Associate Director of Education Abroad/International Risk Manager. The Education Abroad Advisor works predominantly in person on the CSU campus in Fort Collins with the potential for some flexibility in work arrangements.

To ensure full consideration, applications must be received by 11:59pm (MT) on May 07, 2023.

Summary



This position is primarily responsible for supporting accepted international students. They provide guidance and support to students related to immigration, cultural adjustment, academic adjustment safety, legal, integration, and other practical matters. The position is essential in providing immigration advice on student regulations including work authorization for F1 and J1 students. Planning, implementing, and assessing international student orientation is a significant portion of this position.



PRIMARY DUTIES



Implement and assess international student orientation at the beginning of each semester to help international students adjust culturally, academically, and legally to GVSU and the US.

Hire, train, and supervise international student orientation leaders.

Create opportunities for the international students to engage and integrate with students, faculty and staff, and our community.

Design and implement student to student integration programs, including the existing PEEPS program.

Conduct with immigration advising and document processing, serve as an Alternate Responsible Officer (ARO) for the J-1 program and a Designated School Official (DSO) for the F-1 program.

Plan events and connect international students to many of the existing campus programming and support offices.

Facilitate participation for international students to connect with cultural aspects happening in the community.

Conduct one-on-one assessments with new international students 30 days after students’ arrival.

Educate international students on social, cultural, academic, legal, and financial responsibilities and matters.

Advocate for international students across campus, including with campus housing, academic advising, and food services, and referring students to appropriate offices.

Enhance, streamline, and implement international student services such as OPT, and CPT processing, social security information.

Serve as a member of the International Student Scholarship Selection Committee.

Serve as the adviser for the registered student organization that connects international and domestic students.

Serve as the primary contact for J-1 Sponsored Student Programs, including application for programs, working with program sponsors, advising students, completing assessments.

Participate in the International Student and Scholars Services Team and as part of the Padnos International Center Staff.

Summary



This position is primarily responsible for working with students accepted to semester and summer-long study abroad opportunities. They guide students though the application process for partner programs and facilitates all pre-departure meetings and orientations. They provide guidance and support to students related to cultural adjustment, wellness, safety, practical matters, and re-entry adjustment.



PRIMARY DUTIES



Provide advising to students on all aspects of study abroad participation including cultural adjustment, health and safety, application questions, health insurance, student visas, course approval questions, practical matters, concerns while abroad, and re-entry matters.

Develop and deliver all pre-departure orientation meetings for outgoing students participating in partnership, external, and independent study programs abroad.

Manage partner program application process, including coordination of partnership meetings, maintenance of relationship with partner contacts, and website updates on partner marketing materials.

Develop and deliver cultural, practical, and social programming for outgoing and returning study abroad students that builds on the experiential learning nature of studying abroad.

Provide student support, including resolving student health and adjustment issues, academic issues, and other onsite concerns.

Create, evaluate and maintain electronic resources for students in the pre-departure, abroad, and returned phases including website development and components of the online learning platform in Blackboard.

Manage course approval process for students including maintenance of course approval database and developing relationships with academic departments.

Assist in managing student information in OASIS.

Coordinate administrative processes required of study abroad participants including collaboration with other departments on-campus to facilitate efficient administrative procedures that support education abroad.

Performs other duties as required/assigned by manager.

Gateway Executive Search is partnering with Purdue University Northwest (PNW) to identify a Director of International Programs and Partnerships who has demonstrated commitment to, and understanding of, best practices in the field of international education as well as a record of increasing access for all students
to study abroad. The new Director will re-open the Office of International Programs and Partnerships, temporarily closed due to COVID, and will develop, plan, and oversee faculty-directed, short-term and semester programs and exchanges, as well as programs delivered by third-party providers. The Director will also support international internship and research experiences, and domestically based off-campus educational programs and opportunities.

The Assistant Director of Undergraduate Global Programs is an integral member of the Undergraduate team that serves around 800 primary business majors and 400-second majors. The Assistant Director will have responsibility for managing a number of Olin Global Programs, assisting with student advising, application processing, program promotion, pre-departure preparations, and supporting students while abroad. This position will help lead the pre-abroad credit-bearing course and help develop re-entry programming to support returning students. This position will also serve as a 4-year academic advisor to undergraduate business students.

Finance Coordinator
TAU Lowy International School
North America Office – New York, NY

About
Tel Aviv University (TAU), Israel’s largest and most comprehensive university, is currently seeking a full-time Finance Coordinator for the TAU Lowy International School North America Office located in midtown Manhattan. The TAU Lowy International School, a department within the wider campus of Tel Aviv University, hosts over 3,000 international students each year on both full degree and study abroad programming. Our international programs taught in English offer some of the most cutting-edge and exciting academic programming around. Our North America Office oversees student services and relationship management for North American students and partners. The TAU North America Office team is an integrated part of, and employed by, the US-based American Friends of Tel Aviv (AFTAU) organization.

Supervised by the TAU Lowy International School North America Office Associate Director of Finance, this full-time administrative position will provide support with various financial systems and processes for the TAU Lowy International School North America Office. The position will also be responsible for general administrative/office responsibilities as assigned.

Position Description
This position is part of the TAU Lowy International North America Student Financial Services (SFS) Team. The Student Financial Services (SFS) Team provides students, families, and partner institutions with finance-related services, such as applying for financial aid and paying a tuition bill. The SFS Team educates and advises on student policies and procedures aimed to advance the financial literacy of Tel Aviv University Lowy International School students as well as promote timely degree completions. This team ensures the timely and accurate posting of billing information and the processing of all payments in compliance with Departmental, University, State, and Federal policies and regulations. As part of the team, this position will assist the Director and Associate Director of Finance with their administrative financial responsibilities as well as provide needed support and assistance to the Associate Director of Finance in student/partner accounting services.

Position Duties
• Deferred Payment Plan (DPP) Processing
• Processing refunds
• Invoicing all Study Abroad Students (US and non-US)
• Assisting with Student Account inquires via email/phone
• Working with Collection Agency for all past due account balances
• Scholarship management
• Check deposits
• G5 Role 1
• Assisting with annual 1098-T process
• Paying office bills/invoices
• Together with Associate Director of Finance, updates materials for students/partners such as Financial FAQs and scholarship web site for North America
• MASA approvals
• Other administrative/general office responsibilities as assigned
• May be asked to attend in-house or local student or partner recruitment events (Open Houses, etc.)

Please note: due to the dynamic nature of the study abroad field, additional time beyond regular office hours is to be expected from time to time, as is occasionally working evening or early morning hours as necessary to communicate with students, partners or colleagues in different time zones.

The Outreach Associates work closely with colleagues across DIS to provide high-touch advising and support to diverse students and their universities, with a focus on recruiting, engaging, and retaining students in the application and pre-departure phases of their study abroad journey. This position includes several weeks per year of in-person on-campus and virtual visits at DIS partner universities across the U.S. to recruit and advise students and meet with education abroad staff; student advising via phone, email, on campus and in virtual advising sessions; collaborating with Directors and teammates to develop communication content and strategies; tracking student progress and preparation for study abroad; coordinating print distribution; conducting online market research; and supporting events and conferences.

This position reports to the Director of Outreach and is based at the DIS North American Office (St Paul, MN), currently working in a hybrid environment.

We will consider applicants interested in a long-term position starting in May/June 2023, or those seeking a short-term 10-month position starting in August 2023. Candidate review will begin in late April and postings will remain up until the positions have been filled.

60% Student Outreach & Support
Serve as first point of contact for admitted students preparing to study at DIS, as well as their universities and families
Conduct admissions interviews, review student applications for admission, and make admission recommendations
Guide students through visa and residence permit applications; assemble applications and advise students and their families and home universities in collaboration with DIS colleagues and embassy/consulate staff
Track student registration submissions to completion, ensuring student preparedness
Develop and deliver tailored pre-departure communications and materials (presentations, newsletters, online modules, social media, etc) that resonate with students, partners, and parents from diverse communities and cultures

30% Campus Outreach & Support
Represent DIS nationally at partner schools through campus visits in order to sustain and build enrollment
Plan, book, and conduct own campus visit tours, including study abroad fairs, meetings with students and faculty, information sessions, classroom presentations, and pre-departure orientations
Support DIS participation in campus visits and events including tracking event details, assembling and shipping materials and communicating information to staff attendees
Learn about the universities and majors that utilize DIS programs, including potential areas of curricular growth
Communicate updates with faculty and advisors and discuss/interpret their needs for further DIS growth opportunities

10% Administrative and Other Duties
Data collection and analysis, market research, communication campaign tracking, and other ad hoc
Provide support to Director and Assistant Director of Outreach

DIS - Study Abroad in Scandinavia is hiring an Alumni Engagement Manager to help build our new DIS Alumni Community that launched in 2022. You’ll know the outcomes we’re working for, and find creative solutions to get us there.

Reporting to the Alumni Community Executive Director and collaborating with the Alumni Team, you’ll build and maintain relationships with 60+ years of alumni and DIS. Informed by market research and data collection, you’ll help build excitement, awareness, and engagement through events, communication campaigns, and other programming.

You will also be responsible for identifying revenue generation and overseeing fundraising campaigns to support alumni programs and future DIS students through scholarship support. You’ll join a fun, friendly, ambitious team who believes deeply in the transformative power of study abroad, and in supporting lifelong learners through creative collaboration.

The position requires heavy domestic and occasional international travel, and is based at our North American Office in Minneapolis/St. Paul.

Candidate review will begin in late April and the posting will remain up until the position has been filled.

Alumni Engagement & Communication (50%)
Manage and host in-person and virtual events for DIS alumni across the U.S.
Lead event planning including venue procurement, catering, transportation, technology, correspondence with attendees and co-hosts, and managing invitations and registration materials. Independently troubleshoot issues as they arise.
Build and liaise with alumni volunteer groups to create networks, reunions, alumni recognition, affinity and employer-based networks (in person and virtual)
Recruit alumni panelists and presenters for local and virtual events
Manage fundraising campaigns in collaboration with Marketing and Communication Department
Cultivate relationships and manage potential donors
Create high-quality content for various platforms including newsletters, web, social media, event invitations, presentations, talking points, and other communications (print and electronic)
Promote DIS Alumni Community and help locate “lost” alumni through networking, advertising, social media, and other channels
Collect stories from alumni to help teams create alumni spotlights for various media
Stay abreast of best practices in alumni engagement and philanthropy work

Campus Relations (25%)
Represent DIS nationally through campus visits to sustain and increase enrollment including study abroad fairs, information sessions, and pre-departure orientations
Manage all travel booking and expense processing
Work with partner universities to help locate lost alumni
Host local alumni events while on campus tours
Leverage alumni volunteers to help with student mentoring and promotion efforts

Data & Administration (15%)
Provide support and expertise to Alumni Community Executive Director with moderate supervision
Conduct peer reviews, explore, survey, and recommend new opportunities for engagement to reach a rich and diverse alumni audience spanning many decades
Compile, verify, and compare data regarding alumni demographics, interest areas, activity patterns, contact information, fundraising, and engagement history
Analyze and report on alumni data to inform data-driven decision making

Other Duties as Assigned (10%)
Project or committee work
Assist with, and collaborate with teammates on other Alumni activities and initiatives
Jump in as needed on a small team: stuffing mailings, errands, ordering lunch, etc.

The Programs Coordinator serves as the initial point of contact for students, parents, faculty and staff, and international partners. The individual in this role is responsible for coordinating all administrative aspects of student participation in overseas programs, ranging from general advising and managing the application and admissions process, to assisting students with their pre-departure tasks, including guiding students through the visa application process (when applicable), collecting and processing travel itineraries, enrolling students in supplemental travel health insurance, and coordinating student stipends. The Programs Coordinator manages publicity and outreach regarding Lewis & Clark Overseas Programs on various platforms. They also track participants’ progress related to their pre-departure preparation and maintain systems of information about programs and participants. They oversee and train student employees and are responsible for their development as office interns.

Status: Temporary, Full-time, hourly

Schedule: M-W, 8.30a.m. - 4.30p.m, including occasional evening and weekend work based on seasonal business needs/position requirements

Reports to: Manager of Accounts Payable & Receivable

Direct reports: None

Start date: ASAP

Location: Chicago, IL (hybrid)

About us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations.

From our headquarters in Chicago to our 400+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from underrepresented populations and provide millions in scholarships and aid year after year. We are proud that our students are as diverse and exciting as the countries we study.

We\'re not ashamed to admit, we\'re a little bit obsessed with study abroad.

When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You\'ll want to come to work and, more importantly, want to stay and advance our mission together.

Summary of position:

The Finance Department is responsible for company-wide financial reporting, budgeting, cash flows, safeguarding of company assets, and internal controls. The Accounting Assistant will assist and support the Finance Department by providing accurate and timely service of data entry, record keeping, effective communication with staff and third parties, and by performing other duties as assigned.

Job responsibilities:

Accounts Payable
Utilizes an electronic document management system for scanning, storing, and managing invoices.
Evaluates the reasonableness of the G/L coding. Especially, evaluate the proper classification between fiscal years and make adjustments for the proper proration between expenses and prepaid costs.
Reconciles keyed journal entries with original documents.
Evaluates the correct fiscal period of journal entries.
Validates the supervisor\'s approval on the invoice.
Review the terms and due dates on the invoices and prioritizes them for timely payment.
Assist with processing payables (Checks, EFTs, Wire Transfers) on a weekly basis.
Assist with internal controls.
Accounts Receivable

Assist with daily bank deposit
Assist with company based credit card statement input and follow-up.
Communicate with staff via email, phone, or face-to-face contact to disseminate information or gather additional details.
Assist with filing state registrations and unclaimed property returns
Regular and predictable attendance is an essential function of this position.
Commit to and demonstrate values and promotion of diversity, equity, inclusion, and anti-racism.
Any other task or duty as assigned or required.

Valencia College is now hiring an innovative, collaborative, and dedicated Director, Study Abroad & Global Experience to join our team.




The Director of Study Abroad & Global Experience oversees Valencia’s college-wide study abroad and global experiences (SAGE) programs, including inbound short-term programs, internationalization at home, and the Valencia Global Distinction program. Leads the development, implementation, and evaluation of programs, plans, and initiatives to further internationalization goals and culture. Develops and supports international partnerships to promote global experiences and new programs.





Recognized as one of "The Great Colleges to Work For" by the Chronicle of Higher Education, we understand the importance of fostering a collaborative environment that fosters collaboration and creativity and achieving a true work/life balance.




If you would like to assist in fulfilling an everlasting promise to our employees, students, and our community, please complete and submit an online application along with a cover letter and resume to be considered for this position.




Valencia’s Total Rewards package features:




• Free medical, dental benefits and paid life insurance premiums




• Generous paid time off – vacation leave, sick leave, personal days, spring break, winter break, and other holidays




• Florida Retirement System (FRS) membership




• YMCA membership benefits




• Educational and Professional development opportunities for you and your dependents and so much more….




If you would like to assist in fulfilling an everlasting promise to our employees, students, and our community, please complete and submit an online application along with a cover letter and resume to be considered for this position.




Salary: $55,979 - $79,770




Closing Date: 05/15/23 at 11:59 PM EST




Location: Orlando, FL 32811 - West Campus




Valencia College is an equal opportunity institution. We provide equal opportunity for employment and educational services to all.